Accounts Receivable Reconciliation Report

The Accounts Receivable Reconciliation report is used to prove the balance of the mandatory general ledger account for accounts receivable. The Accounts Receivable Reconciliation shows all transactions that make up the balance of the mandatory general ledger account for accounts receivable.

The purpose of this report is to show the ending balance of the accounts receivable balances compared to the mandatory general ledger account for accounts receivables. The report shows all accounts receivable transactions with an ending balance due to the agency within the date range selected on the report. The report also shows journal entry transactions booked to the mandatory general ledger account for accounts receivable not automatically posted to the general ledger. The balancing totals section of this report shows the total of the report minus the ending total of the mandatory general ledger account for accounts receivable and the out of balance amount.

To Generate an Accounts Receivable Reconciliation Report

1. On the Primary menu, click REPORTS.
2. On the REPORTS menu, click Reports. The Nexsure Reports dialog box is displayed.

3. In the Report Type list, select Accounting.
4. In the Report Category list, select Reconciliation.
5. In the Available Reports list, select Accounts Receivable Recon.
6. Click OK. The summary tab is displayed showing the report selected in the header area.

7. On the navigation toolbar, click New Report Criteria to go to the Nexsure Reports > Report Criteria dialog box.

8. Under Organization Info, click [Select]. The Nexsure Organization Criteria dialog box is displayed.

9. In the Nexsure Organization Criteria dialog box, select the desired organization information (in the Region, Territory, Branch, Department, and Unit lists) to query for the report and click Add.  

Note: If the report is being run for the entire organization it is not necessary to make a selection in the Nexsure Organization Criteria dialog box. Only one Region, Territory, or Branch may be selected for each report. When filtering by Department or Unit, add the Branch first then add the Department or Unit.

Once information has been added to the Include list, it can be removed by selecting the item and clicking Del to remove individual items or Clear to remove all items.

10. If the organization information is correct, click OK. The organization information selected is added to the Nexsure Reports > Report Criteria screen.
11. In the Date Information area, select date filters. Date filters are used to set the beginning and ending date of the report.

The available options are:

• Date Type: Select either As Of Date or Date Range.
• As Of: Set the end date of the report by using either the calendar dialog box or entering a date in the box.
• Period: Periods can be selected from the Period list, which are based on agency accounting periods or can be entered manually if the desired date range does not fall within the standard accounting periods. Period range filters will return all transactions with a balance due within the date range of the report regardless of the transaction date booked.
• Year: Fiscal years based on the general ledger periods and default to current year.
• Date From: Start date for a selected period.
• Date To: End date for the selected period.

Note: As Of Date and Date Range options will return the same results since the report will pull invoices based on their payment status within the date range of the report, not date booked of the invoice.

12. In the Group/Sorting Options area, select the grouping and sorting options that affect the layout of the report.

The available options are:

• Group Field [1]: Apply a primary grouping by Client Name or Territory (default).
• Group Field [2]: Apply a secondary grouping. Group Field [2] will group transactions within the Group Field [1] selected. Available selections are None (default) and Client Name.
• Sort Field [1]: Sort transactions in ascending order within groups. Available selections are Amount Due, Balance Due, Client Name, Date Booked, Description, Policy No, Prev Paid, and Transaction ID (default).

13. In the Page Break Options area, select whether or not a page break is desired between Group Field [1] headers.

14. In the Report Format Options area, select one of the options in the Format Type list.

The available formats are:

1. PDF: This is the default setting that creates the report in a PDF format. The report data is static and cannot be manipulated.
2. XLS: Microsoft® Excel® document that can be manipulated as an .xls file. The report is generated with the same formatting used in the PDF format so cells are merged and data may not be stored in individual cells.
3. DOC: Microsoft® Word document that can be manipulated as a .doc file.
15. XLS (unformatted): Microsoft® Excel® document that can be manipulated as an .xls file. The report is generated with no formatting so cells are not merged and data is stored in individual cells, however column headers do not appear and page breaks are not inserted.
15. In the Nexsure Reports > Report Criteria dialog box, click OK. The Accounts Receivable Reconciliation report will start compiling.

16. To update the compiling status, click Refresh on the navigation toolbar.

17. Once the report Status is Complete, click the View icon to view the report. 

Related Topic

Working with Reports